Business Process Automation for US SMBs.Automate First, Add AI Where It Pays.
Skip the hype.
We fix the manual bottleneck first — the spreadsheets, copy-paste and Monday-morning reports. Then, and only then, we bring AI in where the math actually works.
Numbers are illustrative. The direct saving uses $25/hr, a typical fully loaded cost (wage plus taxes and benefits) for a US admin or data-entry role. The opportunity value assumes an hour moved to revenue work is worth about 3× that. On the discovery call we build the math against your actual ops before quoting anything.
What we build
Custom internal tools and system integrations
Both delivered as custom software. Priced fixed-scope per phase — never by the hour.
If it has an API, we can usually sync it. These are the systems we connect most often.
QuickBooks
NetSuite
HubSpot
Salesforce
Stripe
Shopify
Twilio
VICIdial
Agency MVP
Rico CRM
Lightspeed
Allstate
Blitz
SEMSTO
FedEx
UPS
USPS
Hugging Face
Gemini API
Bravo
Webhooks
Google APIs
OpenAI API
Claude API
WhatsApp API
Roboflow
inFlow
ShipStation
Noones
Zapier
n8n
Proof · Real clients, honestly labeled
Automation case studies: manufacturing, insurance, fintech, healthcare
Manual data entry. Systems that don't talk. Reports somebody builds by hand every Monday. We've solved this shape of problem in manufacturing, insurance, fintech, and healthcare. The industry label changes — the underlying work doesn't. If your team is drowning in re-typing data between tools, you'll recognize these.
Automotive parts manufacturer: 5,000+ part numbers, one product system
Before
Brake disc, drum and hub data for 5,000+ part numbers sat across disconnected tools. Matching a part to a vehicle or a competitor part meant searching by hand, and product updates were typed in one record at a time.
What we built
A product management system that maps every part to vehicle groups, makes and models, plus competitor cross-references. Bulk import replaced manual entry, a searchable web catalog serves customers and staff, and a secure API feeds partner systems.
Result
Mapping Maxline's parts to competitor parts lifted sales 1.5×. Any manufacturer with a big catalog and a sales team hunting for cross-references has the same problem.
Payment platform integration for a crypto exchange
Before
Manual transaction reconciliation and gateway management — slow, prone to loss, hard to audit.
What we built
Full Paxful & Noones integration with automated payment flow, reconciliation, and a clean audit trail. Scaled without hiring a single finance headcount.
Two founders, a validated business model, and no technical team.
What we built
The full platform, plus ongoing product partnership and technical mentorship as they grew.
Founder review★★★★★ 5.0
"Aarvi Technology turned our idea into a working platform and has been a true partner since day one. Their guidance and technical mentorship made a huge difference for our growth."
Treatbid Founder Healthcare Startup
Client testimonial
He never approaches challenges with a 'No' mindset. Instead, he focuses on finding ways to make things possible. Every recommendation added significant value to our project and helped us make better decisions.
— Treatbid founder · on working with the Aarvi team
BUILDING A HEALTHIER TOMORROW
Great work and on time. I will use them in the future again. They are available 24/7 to help you during and after the project is done.
Tom Fuselier
Founder, Quoting Fast
Aarvi Technology did a fantastic job on my project. They spent the time to understand the requirements and completed the task on time and within budget. After project care was impeccable — they helped with my questions and assisted with tweaks after completion. I would not hesitate to use them again.
Mr. Wade
Manager, DreamCity
Aarvi Technology completed the project on time and according to the client's needs. Aarvi Technology's team was also very helpful and communicative throughout the process.
Mr. Harsh
Owner, LS Education
Aarvi Technology helped the client increase client inquiries by 6%, boost user engagement by 40%, and enhance service delivery efficiency. Their team combined design aesthetics with robust cybersecurity features seamlessly — timely, proactive, and dedicated.
Mr. Nirav Goti
CEO, Certbar
Fit check
This is a good fit if…
You Run a US-Based SMB
Manufacturing, distribution, professional services, healthcare, or any business with a real back-office operation.
Your Business Runs on Too Many Systems
Your team spends hours managing multiple software and manually entering the same data in different places—sometimes re-typing it three times before it finally reaches a report.
You’re Ready to Invest in a Better Way
You’re looking for a practical technology solution that solves real business problems and delivers measurable value.
You Want a Partner Who Solves Problems
No buzzwords, no unnecessary complexity—just clear thinking, practical technology, and a team that takes ownership.
Less Manual Work More Possibilities
Honest disclosure
A straight-up note.
We’re an India-based technical team working with businesses across the USA and globally, helping them solve real software and technology challenges. Many of our US clients have trusted us for 3–7 years, with 5★ ratings on Clutch and Upwork. We don’t just build software—we understand your business problem, recommend the right solution, and take ownership of getting it solved. If you’re facing a technical challenge or have a software project in mind, let’s have a quick call and discuss how we can help.
Real questions from real prospects. Here are the answers, no fluff.
01
Have you worked in my exact industry?
Maybe, maybe not. Our shipped work includes automotive parts manufacturing, insurance CRM, fintech integration, and healthcare platforms. But the underlying problem doesn't change with industry — manual data entry, systems that don't talk, reports built by hand. On the first call we'll be upfront about whether your specific workflow is one we've built before or one we'd be figuring out with you. Either way, you know before you sign.
02
How much does business process automation cost for a small business?
Most first-phase engagements land between $12,000 and $40,000, fixed-scope. We phase the project so you're looking at working software in 4 to 6 weeks — not six months out. Changes after that are priced per phase, never by the hour, so you know the number before we start.
03
Can you connect QuickBooks, our CRM, and our other tools?
Yes. Most of our work is making systems talk: QuickBooks, Xero, HubSpot, Salesforce, Zoho, Stripe, and custom databases. If a tool has an API, we can usually sync it. If it doesn't, we'll tell you on the first call.
04
Can you replace our Excel sheets with real software?
That's usually where we start. We turn the spreadsheets your team updates by hand into a web app with role-based access, live dashboards, and approval steps. Your data moves over, and nobody re-types anything.
05
How fast do we see something working?
Working version in 4 to 6 weeks. Full production rollout usually 10 to 14 weeks, depending on scope. If we can't hit that, we tell you before you sign the contract.
06
What about the timezone gap?
Our team overlaps US business hours 8am–12pm ET, five days a week. Rahul (business) and Kishan (technical) are your two points of contact, and we reply within 4 hours on weekdays. We've been running this playbook with US clients since 2018.
Do you actually use AI, or is it just in the marketing?
Both are true. We use AI in production for specific things where it pays for itself — document extraction, forecasting, categorization, quality checks. We don't sprinkle it on top of every project to make the demo look impressive. If AI doesn't move the needle on your problem, we'll say so and skip it.
08
What if my people just take longer coffee breaks with the saved time?
Fair pushback — savings only count if the hours get redeployed. That's exactly why Step 01 is process mapping. We tell you which roles get time back and build the reporting so you can see what they're doing with it. If a role can't put the time to productive use, we'll flag it and skip that piece of automation.
09
What if I just want to explore, not commit yet?
Book a call on our calendar, or message us on WhatsApp if that's easier. First conversation is free, about 20–30 minutes, no follow-up spam, no proposal ambush. If there's a fit we'll suggest a paid Process Audit as the next step. If there isn't, you keep the map anyway.
Ready when you are
Show us your ops. We'll show you what to automate first.
Pick a time for a free 30-minute call. Prefer to type? Message us on WhatsApp and we usually reply within 4 hours on weekdays.
